480大学档案

理由是: The mission of the University Archives (Archives) is to preserve the institutional history of 韦德体育app官网 (University).

政策: 档案馆收藏, 组织, preserves and makes accessible the significant Records that chronicle the history of the University. The Archives thus becomes the institutional memory of the University, preserving the contributions of many individuals to its growth and development and providing historic information for research and reference. The Archives’ holdings are non-circulating and are open by appointment to the public.

适用范围及适用性: The Archives is the repository for official and quasi-official Records created by the University’s administration, 学术部门, 教师, 学生与校园组织. The Records exist in a variety of diverse Formats and include electronic Records.

In order to promote the orderly flow of institutional Records from the source of origin to the Archives, several principles including those of ownership, 移情, confidentiality and Formatting must be established: 

1. All Records created within the University for an official purpose are the property of the University. 
2. 机密记录除外, official Records of the University should be periodically transferred from the originating office to the Archives. 
3. With the Provost’s approval and consistent with applicable law, the Dean of the 图书馆 (or his/her designee) shall determine which of the Records collected by Archives warrant preservation in the archived collection, and shall determine how the archived collection is to be administered as well as when and how archived Records may be accessed. 
4. 特定的记录, 出于保密原因, 等, may be closed from public view or have reasonable restrictions placed on their use, 除非法律另有规定. 
5. Records may be reformatted before they are added to the archived collection. 在这种情况下, the librarian in charge of Archives (Archivist) may choose to contact the office of origin to determine if the Records should be returned or destroyed, 但这不是必需的. 
6. Records may be deaccessioned (removed) from Archives if the Archivist determines that they are no longer of enduring value, are duplicative of other Records in the Archives, 或以其他格式提供. The Archivist may choose to contact the office of origin to determine if the deaccessioned Records should be returned or destroyed, 但这不是必需的. 
7. Other units may establish individual Archives, with procedures and schedules coordinated with the Archivist to ensure that the objectives of the University's Record management program are met. Unit Archives shall observe archival standards and University policies regarding the condition of the Records and the storage facility, as well as the maintenance and accessibility of the collection. No Records in unit Archives shall be destroyed without the approval of the Archivist.

定义:    

记录: 档案馆保存的物品, which include but are not limited to: official reports, 会议记录和通信, 预算和审计财务报表, 出版物, 以及短暂的材料.

格式: 存档记录的永久形式, which include but are not limited to: print documents, 照片, 底片, 幻灯片, 视听资料, 地图, 打印, 缩微胶片, 对象, 以及电子文件.

程序:

Instructions for Transferring Permanent Records to OU Archives

The Archives works to retain and preserve University Records that have permanent historical value. The Archives does not store Records that are scheduled for destruction.

步骤1:识别记录

第二步:准备盒子或文件夹

Use standard sized storage boxes (12”x15”x10”) with lids and handles.

在可能的情况下, remove files from hanging folders before boxing and place in separate folders corresponding to the hanging folders.

Keep files in their original order when placing them in boxes. Finding files in original order is very important to researchers.

不要把箱子填满. Overstuffed boxes pose a safety hazard and can damage the Records.

在可能的情况下, loose pamphlets and other items should be placed in folders before being put in boxes.

Package odd-sized items in the manner best suited to protect them during transportation.

为每个箱子创建一个库存清单. Indicate the department name, box number, date range of materials, and all folder titles.

填写一张 University Archives Transmittal/Inventory Form (Transmittal Form, Appendix A). Use only one Transmittal Form for each shipment of Records.

Send the Transmittal Form AND a copy of the box/folder list to the Archives, 注意:档案.

Keep a copy of the Transmittal Form and box/folder inventory list for your Records.

The Archives will confirm the receipt of the transmittal request via e-mail or phone, and will mail a memo that describes the delivery process.

Write the box number on each box label as it relates to the box/folder list. 用粗黑色记号笔表示可见度.

When boxes are labeled and ready for transfer, contact University Mail Services to arrange for pick-up.

联系 档案工作人员 有问题吗?.

相关政策及表格:

OU美联社&记录的保留和处理

附录:

Appendix A: University Archives Transmittal / Inventory Form